Stop guessing, start knowing
Know what your food actually costs.
Count inventory by voice. Track costs automatically. Know your margins in real time.
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You already know you should be calculating your food costs. The process is the problem.
Clipboards by the walk-in. Old spreadsheets in your computer. A drawer full of invoices you haven't touched.
So you compromise. As long as you're making more than you spend, things are probably fine.
Until you decide to actually do it right. You or your manager spends 3–5 hours a week on inventory counts and data entry. That's roughly$5,000+ a year in labor for numbers that are already stale. Eventually, you burn out and go back to guessing.
The existing solutions? Weeks to onboard. $300/month per location. Built for chains, not for you.
We cannot fully automate this work away yet, but What if the tedious part just wasn't?
The hard work made easy
- Smart Cycle-Counting
Only count what matters. StockCount knows which ingredients are active based on usage history and your current menu. No more 50-item sheets where half the lines are irrelevant.
How smart cycle-counting works- Voice Counting
Pocket your phone, walk the walk-in, count out loud. StockCount records it. No clipboards, no tapping through screens. Like having someone follow you around doing the data entry.
Guide to restaurant inventory counting- Expense & Invoice Processing
Snap a photo or upload a PDF. StockCount parses your invoices and updates ingredient costs automatically. No more drawer full of unprocessed paperwork.
Staying on top of your costs- Real-Time Cost Tracking
This week's actual numbers, not last month's guess. Reports update as the data comes in so there are no surprises when the period ends.
How to calculate food cost percentage- Proactive Alerts
Get notified about overdue counts, vendor price changes, missing revenue, and below-par items before they become problems.
- Team Collaboration
Add your team for real-time collaboration on counts. Role-based permissions so you control who sees and does what.
- POS Integration
Connects to Square so your sales data flows in automatically. Menu items, modifiers, and revenue.
- Bulk Import & Export
CSV and PDF bulk imports with AI-powered validation that audits and cleans your data before confirming. Export anything, anytime.
Simple pricing.
Cancel anytime. Top up credits à la carte. Purchased credits never expire.
Pro
Most popular$49.99/ month per location
1,500 AI credits/month
For most restaurants and cafes.
- AI agent — voice & chat
- Voice-powered inventory counting
- Real-time food cost tracking
- Invoice & receipt scanning
- Analytics & reporting
Enterprise
$149/ month per location
5,000 AI credits/month
For high-volume operations.
- Everything in Pro
- Higher credit allocation
- Priority support
- Volume discount on credit top-ups
See how Stockcount compares.
Every tool makes trade-offs. Here's an honest look at what you get and what you don't.
Stockcount
- Monthly price (per location)
- From $49
- Time to get started
- Minutes
- No long-term contract
- Voice inventory counting
- AI conversational agent
- Recipe costing & plate costs
- Invoice photo scanning
- Variance analysis
- Shopping lists by vendor
- Mobile app
- Waste logging
Spreadsheets
Excel / Google Sheets- Monthly price (per location)
- Free
- Time to get started
- Hours of DIY
- No long-term contract
- Voice inventory counting
- AI conversational agent
- Recipe costing & plate costs
- Manual
- Invoice photo scanning
- Variance analysis
- Manual
- Shopping lists by vendor
- Manual
- Mobile app
- Limited
- Waste logging
- Manual
Craftable
- Monthly price (per location)
- From $99
- Time to get started
- Days
- No long-term contract
- Unknown
- Voice inventory counting
- AI conversational agent
- Recipe costing & plate costs
- Invoice photo scanning
- Variance analysis
- Shopping lists by vendor
- Mobile app
- Waste logging
MarketMan
- Monthly price (per location)
- From $199
- Time to get started
- Days
- No long-term contract
- Voice inventory counting
- AI conversational agent
- Recipe costing & plate costs
- $249+ plan
- Invoice photo scanning
- Variance analysis
- Shopping lists by vendor
- Mobile app
- Waste logging
- $249+ plan
MarginEdge
- Monthly price (per location)
- $330
- Time to get started
- Weeks
- No long-term contract
- Voice inventory counting
- AI conversational agent
- Recipe costing & plate costs
- Invoice photo scanning
- Variance analysis
- Shopping lists by vendor
- Mobile app
- Waste logging
Restaurant365
- Monthly price (per location)
- From $249
- Time to get started
- Weeks
- No long-term contract
- Voice inventory counting
- AI conversational agent
- Recipe costing & plate costs
- Invoice photo scanning
- Variance analysis
- Shopping lists by vendor
- Mobile app
- Waste logging
Pricing and features as of early 2026. This may be outdated. Contact each platform directly for the latest information.
Find the right fit.
The right tool depends on who's using it and what they can maintain.
Stockcount
From $49/moBest for: Independent restaurants & cafes
$250K to $1.5M annual revenue
You're the owner, the manager, and the one doing inventory after close. Stockcount gives you real food cost numbers without the spreadsheet, the data entry, or the $300/month software. Count by voice, track costs in conversation, and know where your money is going this week.
- You wear every hat, including the inventory one
- No dedicated finance person or bookkeeper
- You need answers now, not a three-week-old report
- Setup takes minutes, not days
- No contracts, no setup fees, no implementation team
Built for independents, not enterprise chains. No corporate procurement, commissary management, or general ledger consolidation.
Spreadsheets
Excel / Google Sheets
Best for: Getting started with something
Any size
The tool you already have. Someone built a template, you inherited it, and now you spend hours each week typing numbers into cells. It works until it doesn't, and by the time you calculate your food cost, the data is already stale.
- No subscription cost
- Familiar interface
- Completely manual data entry
- No real-time cost tracking
Heads up: The hidden cost is your time. 3-5 hours a week of counting and data entry adds up to over $5,000 a year in labor. And you still don't get real-time food cost numbers.
Craftable
Best for: Bars & beverage-heavy operations
$1M+ with 40%+ beverage revenue
Purpose-built for liquor. Fractional bottle counts, batch cocktail costing, and pour-yield analysis. Great if your revenue is 40%+ beverage. Overkill and admin-heavy if you mainly sell food.
- Cocktail bars, wine bars, hotel F&B
- Fractional bottle tracking (e.g. 0.3 full)
- Requires a dedicated bar manager to maintain
- Significant daily admin per location
Heads up: Users report heavy daily admin to keep data accurate. If you don't have a dedicated bar manager, the data quality drops fast.
MarketMan
Best for: Multi-unit chains with a procurement manager
$30K+ monthly food spend per location
A procurement engine for chains. Automated ordering, commissary transfers, centralized vendor catalogs. Powerful if you have the staff to run it. Most independents don't.
- Built for QSR, fast-casual, ghost kitchens
- Needs a Director of Ops or Procurement Manager
- Standardized menus, not seasonal or chef-driven
- $500+ setup fee to get started
Heads up: Designed for multi-unit operations with dedicated staff. Solo operators report the admin burden outweighs the benefits.
MarginEdge
Best for: High-volume independents with a bookkeeper
$1.5M to $10M annual revenue
Scans invoices and pushes line-item costs into QuickBooks or Xero. A bridge between the kitchen and the ledger. You still need a bookkeeper on the other end.
- Unlimited invoice processing included
- Requires an external bookkeeper or fractional CFO
- Real-time vendor price alerts
- $330/mo before your bookkeeper's fee
Heads up: The real cost is $330/mo plus your bookkeeper. Invoice scanning requires clean photos and consistent vendor formatting, which takes practice to get right.
Restaurant365
Best for: Enterprise groups needing a full back-office ERP
$5M+ total group revenue
Accounting, payroll, scheduling, and inventory in one platform. Built for CFOs and Controllers managing 10+ locations. The UI reflects that.
- 10+ locations or franchise networks
- Needs a dedicated back-office or accounting team
- Weeks of onboarding and implementation
- Replaces QuickBooks, scheduling apps, and standalone trackers
Heads up: Enterprise pricing, enterprise complexity. BBB complaints cite failed onboarding and difficulty canceling. Not built for someone who just needs to count stock and know their food cost.
Pricing and features may be outdated or inaccurate. Contact each platform directly for the latest information.
Frequently asked questions
Can't find what you're looking for? Reach out to our support team.
- How does voice counting work?
- Start a session, lock your phone, count out loud: 'five gallons whole milk', '3 bags flour'. Stockcount matches what you say to your ingredient list and records the counts. You can review and correct matches. Manual entry is always available.
- What is the AI agent?
- A conversational assistant you chat with by text or voice. Use it to count inventory, log expenses, define recipes, generate shopping lists, and ask about your food costs. It replaces most form-based data entry with natural conversation.
- Do I need Square to use Stockcount?
- No. Stockcount works standalone with voice counting, expense tracking, recipes, plate costs, and shopping lists. Connecting Square adds menu item import, sales-based food cost tracking, and variance analysis.
- How does Stockcount calculate my food costs?
- Actual food costs from inventory counts and expenses (Beginning Inventory + Purchases - Ending Inventory). Plate cost per menu item from recipes and ingredient costs. With Square, it compares what you should have used vs. what you actually used to find waste.
- What's the difference between Pro and Enterprise?
- Pro ($49.99/month) covers daily inventory: voice counting, expense tracking, recipes, plate costs, shopping lists, analytics, and invoice scanning — with 1,500 AI credits per month. Enterprise ($149/month) is for high-volume operations: 5,000 credits per month, priority support, and volume discounts on credit top-ups. Purchased credits never expire, and you can enable auto-refill so you never get interrupted.
- Can I add team members?
- Yes. Invite team members as Managers (inventory + recipes) or Counters (counting only). They share your subscription, no separate accounts needed.
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Ready to know your real food costs?
Questions? We'd love to hear from you.