Inventory and food cost tracking for independent operators
Know what your food actually costs.
Know your numbers and stay on top of them without burning out
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Inventory and food cost tracking for independent operators
Know your numbers and stay on top of them without burning out
Chat
Ask anything
Clipboards by the walk-in. Old spreadsheets in your computer. A drawer full of invoices you haven't touched.
So you compromise. As long as you're making more than you spend, things are probably fine.
Until you decide to actually do it right. You or your manager spends 3–5 hours a week on inventory counts and data entry. That's roughly$5,000+ a year in labor for numbers that are already stale. Eventually, you burn out and go back to guessing.
The existing solutions? Weeks to onboard. $300/month per location. Built for chains, not for you.
We cannot fully automate this work away yet, but What if the tedious part just wasn't?
Only count what matters. StockCount knows which ingredients are active based on usage history and your current menu. No more 50-item sheets where half the lines are irrelevant.
How smart cycle-counting worksPocket your phone, walk the walk-in, count out loud. StockCount records it. No clipboards, no tapping through screens. Like having someone follow you around doing the data entry.
Guide to restaurant inventory countingSnap a photo or upload a PDF. StockCount parses your invoices and updates ingredient costs automatically. No more drawer full of unprocessed paperwork.
Staying on top of your costsThis week's actual numbers, not last month's guess. Reports update as the data comes in so there are no surprises when the period ends.
How to calculate food cost percentageGet notified about overdue counts, vendor price changes, missing revenue, and below-par items before they become problems.
Add your team for real-time collaboration on counts. Role-based permissions so you control who sees and does what.
Connects to Square so your sales data flows in automatically. Menu items, modifiers, and revenue.
CSV and PDF bulk imports with AI-powered validation that audits and cleans your data before confirming. Export anything, anytime.
No setup fees. No long-term contracts. Cancel anytime.
$34$49/month per location
Early-Access Rate
7-day free trial
Know what's on your shelves, what it costs, and what to order.
$74$89/month per location
Early-Access Rate
7-day free trial
Know how your business is performing over time.
Get early access to lock in founding member pricing forever. 7-day trial with full Professional access at launch.
Every tool makes trade-offs. Here's an honest look at what you get and what you don't.
Pricing and features as of early 2026. This may be outdated. Contact each platform directly for the latest information.
The right tool depends on who's using it and what they can maintain.
Best for: Independent restaurants & cafes
$250K to $1.5M annual revenue
You're the owner, the manager, and the one doing inventory after close. Stockcount gives you real food cost numbers without the spreadsheet, the data entry, or the $300/month software. Count by voice, track costs in conversation, and know where your money is going this week.
Built for independents, not enterprise chains. No corporate procurement, commissary management, or general ledger consolidation.
Excel / Google Sheets
Best for: Getting started with something
Any size
The tool you already have. Someone built a template, you inherited it, and now you spend hours each week typing numbers into cells. It works until it doesn't, and by the time you calculate your food cost, the data is already stale.
Heads up: The hidden cost is your time. 3-5 hours a week of counting and data entry adds up to over $5,000 a year in labor. And you still don't get real-time food cost numbers.
Best for: Bars & beverage-heavy operations
$1M+ with 40%+ beverage revenue
Purpose-built for liquor. Fractional bottle counts, batch cocktail costing, and pour-yield analysis. Great if your revenue is 40%+ beverage. Overkill and admin-heavy if you mainly sell food.
Heads up: Users report heavy daily admin to keep data accurate. If you don't have a dedicated bar manager, the data quality drops fast.
Best for: Multi-unit chains with a procurement manager
$30K+ monthly food spend per location
A procurement engine for chains. Automated ordering, commissary transfers, centralized vendor catalogs. Powerful if you have the staff to run it. Most independents don't.
Heads up: Designed for multi-unit operations with dedicated staff. Solo operators report the admin burden outweighs the benefits.
Best for: High-volume independents with a bookkeeper
$1.5M to $10M annual revenue
Scans invoices and pushes line-item costs into QuickBooks or Xero. A bridge between the kitchen and the ledger. You still need a bookkeeper on the other end.
Heads up: The real cost is $330/mo plus your bookkeeper. Invoice scanning requires clean photos and consistent vendor formatting, which takes practice to get right.
Best for: Enterprise groups needing a full back-office ERP
$5M+ total group revenue
Accounting, payroll, scheduling, and inventory in one platform. Built for CFOs and Controllers managing 10+ locations. The UI reflects that.
Heads up: Enterprise pricing, enterprise complexity. BBB complaints cite failed onboarding and difficulty canceling. Not built for someone who just needs to count stock and know their food cost.
Pricing and features may be outdated or inaccurate. Contact each platform directly for the latest information.
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Questions? We'd love to hear from you.
